Not sure where to start with data management? We’ve got some top tips to help you keep your information safe and secure.
- Find out your legal obligations to your data
There are a number of laws surrounding data management and security in the UK and it’s important to familiarise yourself with them. From the newly implemented GDPR to the long-standing Data Protection Act, it’s important that you remain compliant. Feeling a bit confused by it all? Speak to our experts in data management for small businesses.
2. Implement data security
There are a number of steps that you can take to protect your data from malicious threats. Anti-virus software, firewalls and extended authentication procedures can be put in place to deter hackers and opportunists, and regular staff security training can support this.
3. Create regular backups
How often you back up your data and where it is backed up varies between businesses. You can choose to back up your data onsite or have it stored remotely in the Cloud. Frequency of backups should be based on how much data you are processing and how much you could recover from losing after a crash or breach.
4. Create a data recovery plan
With the best preparation and security in the world, things can still go wrong and you can find your data at risk. Having a data recovery plan in place will help you to get your business back up and running with minimal disturbance. It’s important to outline who is responsible for implementing the plan, which data will be prioritised and a timeline for the work to be carried out.
5. Create a united data management policy
Make sure that all members of staff are singing from the same hymn sheet when it comes to data. If everyone is inputting data the same way and performing the same scheduled backups, it’ll be far easier to restore your system.
6. Don’t forget your customer-facing data
We often find that small businesses neglect the data that they’re giving their customers. From statistics about your business to new phone numbers, it’s important to keep the information that your new and existing customers are using up to date.
7. Outline internal data sharing policies
Even if you have nothing to hide, not everyone in your organisation needs access to all of your information. The more people that have access to data, the more chance of things being edited or deleted unintentionally. Setting access restrictions can help to avoid this.
8. Revise your processes
Once you have a data management plan in place, it’s not time to forget all about it. Schedule a review for six months’ time, to see that everything is still working and to amend any procedures that aren’t.