This case study will be based on the upgrade of the phone system from old PBX technology to a modern Hosted VoIP solution.
The project had no deadlines as such but the old phone system was costing quite a lot of money each month in support fees and call charges so Perlin Franco wanted to move as quickly as possible.
Perlin Franco is a brand-new contract for us so not only did we need to migrate them smoothly to new platforms we needed to understand them as a business. This means learning about the systems they have in place and often, more importantly, the internal politics of the company.
Perlin Franco is an accountancy business based in London and they have been going for over 30 years. They comprise of about 30 people almost all in one location. Like most accountancy practices they run lots of onsite software so have a heavy requirement for on-premise servers.
However, with good connectivity available onsite Hosted VoIP was an attractive solution for them, giving them a brand-new phone system whilst saving them money.
The first stage of the project is always a meeting with the customer, face to face if possible. We can discuss the pros and cons of all the various options this way without back and forth via email.
After chatting with Paul Perlin, the owner and Aarti Gajjar the office manager it quickly became apparent that the old phone system was costing them a lot of money. The call charges, pair of ISDN 2 lines and support on the old system where cost more than the monthly rental on a new system!
Our Hosted VoIP system is a fixed monthly price based on the number of handsets that you have. So it was easy to calculate that there would be a saving.
Not only would they save money but they could make use of all the new features you get with a modern phone system. Paul was interested in having an office phone at home, that would dial out from his office number. There was also a need for having click to dial software on the PC’s, this would save Perlin Franco’s a lot of time.
Once the decision to move to Hosted VoIP had been made. We needed to go through, in details, the requirements for the system. Which numbers would go where, which DDI would belong to who, the settings for the various hunt groups and any auto attendants they want setting up. There are many more settings that need to be discussed and like any project, the success is largely determined by the initial planning stages.
As modern phones get their power through the network cable a PoE switch was necessary and this would need installing before the go-live date. An audit of network points was also required to make sure that there were enough sockets for every single handset. These things are often overlooked and can cause a big issue on the day of the installation.
Once a phone system map has been drawn up the details every aspect of the installation and ordered for handset can be placed. As soon as the hardware arrives at the Triumph offices a mutually agreeable installation date is scheduled in. This date needs to be carefully considered when it comes to installing phone systems as in almost all case there is a need to port the numbers from the old phone system to the new. The process of porting the numbers can be lengthy and somewhat out of our control so we need to plan around this.
One the day of the installation an engineer from Triumph will be onsite for as long as necessary to make sure that the new phone system is installed to the customer’s satisfaction.
Often a large part of the installation is training the customer on how to use the new technology. For this reason, we always offer an additional (optional) day of training, where we will sit everyone down and teach them everything they need to know.
The phone system software also needed loading onto every computer and users being showed how to use it. This is one of the biggest benefits of a new phone system, being able to dial from your PC and transfer calls using the software.
At the end of the day, the engineer checked with both Paul and Aarti that everything was working as expected and the project is complete.
Thinking of moving your communications to a Hosted VoIP system?
billing based on the number of handsets
All phone calls included in fixed monthly price